Privacy Policy | Amico Dance Academy

Amico Dance Academy

Our contact details:

Name: Rachel Griffin Phone Number: 07771753088

Name: Sarah Toms Phone Number: 07929760204

Website: www.amicodance.co.uk

This policy was last reviewed and updated 7th August 2023.

The basics

This privacy policy explains:

How and why we collect and use your information
How you can tell us if you prefer to limit the use of that information; and
The procedures we have in place to safeguard your privacy

The type of personal information we collect

We currently collect and process the following information:

Names, addresses, telephone numbers and email addresses
Past, present and prospective students’ attendance, exam results and awards
Where appropriate, information about students, volunteers and teachers’ health and well-being is collected, as well as contact details for next of kin
References given or received about past, present and prospective volunteers / teachers / students
Correspondence with and concerning past and present volunteers, teachers, pupils and parents

How we get the personal information and why we have it

Most of the personal information we process is provided to us directly by you, either verbally or as written correspondence, such as our Student Registration form.

The information provided is used for one of the following reasons:

To provide our students with a performing arts education and to give them the best teaching advice
To register a potential student / student for classes, exams or competitions, as well as recording attendance of these events
To fulfil legal responsibilities, for example, for tax purposes
To give and receive information and references about past, current and prospective volunteers and teachers.
To make use of photographic images of students on the Amico website and where appropriate, on social media pages

We also receive personal information indirectly, from the following sources in the following scenarios:

Processing student exam results or other achievements
Where our social media pages allow public comments, instant messages or contact forms, your personal information may be processed by us to respond to you and provide further relevant information about our classes and events.

We do not and never will sell, rent, trade or distribute your personal data to any third parties for marketing purposes. Data may be shared with trusted service providers, such as those providing web hosting, cloud storage and email delivery services.

We may share information with volunteers and teachers working for Amico, but only when required to perform their role within the organisation and ensure the safety of students.

When taking exams, some data may be shared with the relevant awarding body such as Acrobatic Arts, BBOdance and British Theatre Dance Association.

Under the UK General Data Protection Regulation (UK GDPR), the lawful bases we rely on for processing this information are:

Your consent. You are able to remove your consent at any time. You can do this by contacting Rachel Griffin or Sarah Toms at AmicoDanceAcademy@gmail.com
We have a legal obligation.
We have a legitimate interest.

How we store your personal information

Your information is stored securely.

Electronically stored data is held on a secure cloud drive with specific documents containing personal data needing further password verification for access.

We work to reduce the amount of personal data retained on paper files, but where necessary, these documents are stored in a lockable cabinet, with the key held by Rachel Griffin.

The data we hold is reviewed annually. We hold personal data only for as long as it is required for our legitimate and lawful purposes.

We may on occasion need to process special category personal data (concerning health, ethnicity, religion) or criminal records information in accordance with rights or duties imposed on us by law. For example,

Keeping information in our accident book(s) where records need to be kept for 7 years; laws relating to children’s health where we are required to keep records for 7 years beyond their 18th birthday
Processing a Disclosure and Barring Services (DBS) check for those applying for a volunteering or teaching role

We will then dispose your information by deleting electronic data and files. Paper documents will be shredded.

Your data protection rights

Under data protection law, you have rights including:

Your right of access - You have the right to ask us for copies of your personal information.

Your right to rectification - You have the right to ask us to rectify personal information you think is inaccurate.

You also have the right to ask us to complete information you think is incomplete.

Your right to erasure - You have the right to ask us to erase your personal information in certain circumstances.

You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you. Please contact us at AmicoDanceAcademy@gmail.com if you wish to make a request.

How to complain

If you have any concerns about our use of your personal information, you can make a complaint to us at AmicoDanceAcademy@gmail.com.

You can also complain to the ICO if you are unhappy with how we have used your data.

The ICO’s address:

Information Commissioner’s Office

Wycliffe House

Water Lane

Wilmslow

Cheshire

SK9 5AF

Helpline number: 0303 123 1113

ICO website: https://www.ico.org.uk